Continuing with our series of LMS Implementation Strategy tips, in this post we will tell you all about why you need as Project Manager and how to make sure your internal Project Manager will control the implementation and how to work with the LMS vendor’s Project Manager to collectively manage the process successfully.
Benefits of Having a Project Manager.
When it comes to implementing a new software solution you need some people to manage the operational aspects of the project, gather requirements, report, do administrative tasks, and so on. Therefore, it is pretty clear that project management is essential for any software development project to not only be completed but also to go well.
PM manages a cross-functional team consisting of developers, QA testers, UI/UX, to work together throughout the whole development lifecycle to help the team to collaboratively work together and ensure that the team delivers a high-quality product.
Unlike the image of a PM sitting back in the office and buried in papers and administrative stuff is a misconception. PM is firstly about-facing challenges and finding the best solutions.
Here is the list of things Project Manager takes care of and tackles head on:
#1. PMs are the Designated Contact For the Team.
Project manager is the center of a project, all the information and updates are gathered to them from the project, they are the ones who know about every detail of the project and how it is going and a person to contact if you have a question.
#2. PM increases project efficiency
One of the main responsibilities of the PM is to make sure things run smoothly. They work with team members to confirm which activities are higher priorities, what needs to be done and in what order, so projects are completed faster and efficiently.
#3. PM Makes Decisions and Managers Risks
Projects perform best when decisions taken are swift and in keeping with rules and protocols. An efficient project manager is the man in demand who can take up calculated risks and arrive to decisions in time.
#4. PM Manages Project Costs, Time, and Deadlines
Role of Project Manager involves paying close attention to finances and deadlines. Delivering on time and on budget are two constraints of any project. A project manager controls not only monetary costs but also the people resources, both internal and external, and equipment costs as well. A project manager manages deadlines by setting a schedule at the inception of the project.
#5. PM Documents and Closes the Project.
After the project meets the goals and expectations of the project customer, the project manager documents and reviews the project phases with the team members and leadership to analyze patterns, trends, and opportunities for improvement for the next project.
Steps to Take to Ensure Project Manager Successfully Executes the Project
Below are 3 key tips to making this work:
#1. Make sure you have an individual with overall responsibility for the delivery of the project
Experience has shown us that having a single person responsible for the implementation brings a successful outcome to the project.
#2. Make sure the individual has the time and resources to be successful
When such an individual is appointed the responsibility of delivering the project on top of their existing full-time job, the results of the project can suffer from aspects such as delayed project delivery and implementation resulting in poor uptake and utilization.
#3. Avoid “committees” having overall responsibility
The same results as above can be seen when a committee is in place but without a single Project Manager coordinating the decisions of the committee. Once a decision has been made by a committee, the responsibility of implementing that decision must rest with the Project Manager, thus avoiding delays in agreeing requirements and the overall rollout.
So, it is essential to have someone with overall control of the implementation to keep it on track and give yourself the best chance of success!